For information about how the University of Kent collects, uses, and manages your personal data more broadly, please refer to the University of Kent Privacy Notice via the link below. This document provides an in-depth overview of data handling practices that apply to all university systems and services.
Information Microsoft collects about you when using Copilot Chat
All users will ask Copilot to complete a task using prompts. A prompt is text submitted to Copilot using the same sort of language you would use in a normal conversation, which describes the task that Copilot should perform. The prompt used in Copilot (entered explicitly by the user) is the key source of information for Copilot. It should be noted that some of the data which is not included in a user's prompt may be sent as part of a web query.
Why are we collecting your personal data?
Microsoft uses the data to provide a response to a task using a prompt (as previously described). When using a Kent IT account, the information processed will not be used to train Copilot models.
Who are we sharing your personal data with?
Your personal data will not be shared with other organisations. The data is used by Microsoft to provide a response to the prompt.
How long will we retain your personal data for
All prompts history sent to Copilot web search will be deleted after two years.
Students and staff are able to delete their Copilot activity history at any point.
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